Idaho Department of Education

To change your direct deposit information, please contact Danielle Wood. We will issue a new Electronic Funds Transfer (EFT) form to be completed and returned, in addition to requiring a voided check for the new account.

Our Accounts Payable staff can help track down payments already in the Accounting office or help direct you to the program responsible for approving the payment. Please contact Danielle Wood.

The Idaho Department of Education Accounting staff strive to pay all payment requests within one week or less from the time they are received in the Accounting office. However, discrepancies with invoices or payment requests that require editing from the submitting party could alter this timeline. In addition, all payments requests must be routed to the programs for approval. Time delays can occur in this process.

When warrants (checks) are issued, they are mailed via US Postal Service the following business day after final accounting approval and release. Payments via EFT usually appear in the payee’s account within two business days.

Idaho Code §67-2801, et. seq. handles purchasing by political subdivisions, including but not limited to school districts and charter schools. Idaho Code §33-601, et. seq. handles school property and subsection 601 specifically handles acquisition, use and disposal of real and personal property.

Our goal is to give the payee enough information to easily identify why they are receiving a payment. Since this description field is limited to only thirty characters, it is sometimes difficult to meet this goal. If there are any questions, please contact Danielle Wood.

Yes, this process is open to any vendor. Please contact Danielle Wood in our Accounts Payable office for help getting you set up.

The GRA website is found by selecting the Portal button above. Instructions for signing up for a GRA account and navigating the website can be found under the documentation tab.

Under the Documentation tab on the GRA site, there is a document titled SAM.gov Registration Guide. This is an interactive flow chart with instructions for fixing the issues that may arise with your SAM.gov registration.

In order to better facilitate funding flow, payments are currently being made from the GRA on a bi-weekly basis, with all complete requests received by the 1st and 15th of a month being paid by the 11th and 25th, respectively, of that month.

Warrants are mailed the following business day after final accounting approval and release. EFT payments usually appear in the payee’s account within two business days.

Per Idaho Code §33-1015, in school districts where personnel are employed to operate a school lunch program partially funded under provisions of the National School Lunch Act, all employer-paid contributions to the social security administration for school lunch personnel shall be paid from funds received by school districts from the state general account appropriation for public school support.

This report is due annually and can be found under the applications in the ISEE home page, titled “CNP FICA Matching application”. If you do not see the application under your user profile, please contact the IT support desk at support@sde.idaho.gov or Accounting to gain access to the application.

Users working in Internet Explorer 11 may experience issues with some GRA functions. It is recommended that an alternate browser is used while working in the GRA.

The Idaho Department of Education uses a single login system for all of its online applications. Because this is used for multiple applications that a user may or may not need access to, a request for access to the GRA must be sent to your district’s Admin Tool User (usually a Technology Director, Delegate for District Superintendent or Superintendent). Provide the Admin Tool User with the email address you used to register, and request that the “GRA USER” role be assigned to your account. If you require access to more than one award recipient, include all those that you will need access to.

Grants will only appear in the application if an allocation is currently set up for your award recipient for that grant. In most cases, if you are not seeing a grant you expected, that grant is likely contingent on the approval of your consolidated plan or other approvals. Once these have been processed the grants will become available in the system. If this does not appear to be the case, please contact the appropriate grant program manager for help.

The day after funds are made available in the GRA, the person responsible for submitting GRA requests will receive an email notifying them of the availability of funds with the associated GAN attached. The GAN can also be found by selecting the “Grants” tab, clicking the expansion arrow to the left of the desired grant, clicking the “Grant Periods” tab, and then expanding the desired period. A link to the GAN will be included under the “Award Letter” column.

Once you have logged into the GRA system, select the “Reports” tab (NOTE: if you work with multiple award recipients, you will first need to select the award recipient you wish to see). On this tab are four reports showing all activity for different grant periods, both open and closed, at various levels of detail. For more information about specific reports, please see the “Reports” section of this manual.

To avoid award recipients accidentally claiming more funds than they have allocated, the system is set up to not allow the submission of requests which, when combined with other pending requests, total more than that grants total current allocations. This means that you will only be able to submit up to the amount currently allocated and will need to submit further requests once future portions are available.

From the GRA homepage, mouse over the “Documentation” tab and select “SAM.gov Registration How To” from the dropdown that appears. This will open an interactive flow chart with steps for renewing your registration as well as updating your SAM.Gov information.

Although this is a Federal requirement and not an Idaho Department of Education requirement, we will do our best to help guide you through the process, but we do not have the ability to handle it for you. Feel free to use our provided resources or contact us directly.